英文电子邮件写作
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英文电子邮件写作

一、文法上 3b

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1、切忌主客不分或模糊

例子:Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”

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应改为:Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We

决定呀, 不是report.)

2、句子不要凌碎 G5d N5T6? ~ X"hR

例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 应该连在一起.

3、结构对称, 令人容易理解. 5D9n2z r;Q8G "H/g

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例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.

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应改为: The owner questioned the occupant’s lease intentions and ink alterations of the contract. 6L t0z-b9o

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4. 单众数不要搞乱, 不然会好刺眼, 看不舒服.

例如: An authorized person must show that they have security clearance.

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5. 动词主词要呼应. 想想这两个分别:

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1).This is one of the public-relations functions that is underbudgeted. O5V V;R-k

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2). This is one of the public-relations functions, which are underbudgeted.

6.时态和语气不要转变太多. 看商务英语已经是苦事, 不要浪费人家

的精力啊.

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7. 标点要准确.

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例如: He did not make repairs, however, he continued to monitor the equipment. 1Z R,d#a

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改为: He did not make repairs; however, he continued to monitor the equipment. /sk(|:[8l)d

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8. 选词正确. 好像affect 和effect, operative和operational 等

等就要弄清楚才好用啦. s#a(~r#uX1[!^%Z

9.拼字正确. 有电脑拼字检查功能后, 就更加不能偷懒.

10.大小写要注意. 非必要不要整个字都是大写, 除非要骂人 n0](ov A0eb6j

例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝

令人一样. 要强调的话, 用底线, 斜字, 粗体就可以了.

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二、 写信提示

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1. 人家的名字千万不要错. 老一辈的看到名字错就干脆撵去垃圾桶. 同样, 头衔都不要错. 头衔或学位, 任择其一吧. 以下是一样的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt k#~a%X;IK(R!q

2.多过一个男人, 用Messrs, 就是Misters 的意思, 不过不要跟名字,

跟姓就行啦. 例如: Messrs. Smith, Wyatt, and Fury 。&Lw0k $p;P

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女人呢? 用Mesdames, Mmes., or Mses. 同样不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。

男女一齐呢? 弄清楚称呼就行. 例如: Dr. and Mrs. Harold Wright ;Mr. Harold Wright and Dr. Margaret Wright ;Mr. and Mrs. Harvey Adams-Quinn 。

3.有人有自己头衔就要跟紧, 例如有人有荣誉学位就不喜欢用一般

的头衔啊~有时大头不知道对方头衔, 干脆用Ms. 算了. Ms. Sarah Gray r&@k n4X

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4. 地址要低日期至少两行. 处名时, 职衔短可以一行过, 长就下一行吧. 例如:

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Ken Green, President /Ken Green /Vice President of International Operations )I _3h&O-Z-R

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但这个就显得有点。。。:

Ken Green /Vice President of Unicom China "U J7P/V(]*t wE j

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正确应为: Y4L

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Ken Green /Vice President, Unicom China E NP5^1b o Y

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5. 老外的名字有时有Jr. 或 Sr.,之前的逗点是随你喜欢的, 以下都是正确, 不要笑人: Z K'e'W5?

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Michael J. Smith, Jr. /Michael J. Smith Sr.

6.外国国名尽量用大写. 是为尊重, 也方便邮差叔叔.

7.地址上的数字直接用阿拉伯数字吧, 除了One, 例子: 'X F z(z B

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127 Ninth Avenue, North {6T!W!f

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127 E. 15 Street \j `+p

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5 Park Avenue

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One Wingren Plaza `,U5vJ3g8R